Meeting Room Policy

As a public institution dedicated to the free expression of and free access to ideas presenting all points of view, the meeting rooms in the Iredell County Library are available on an equitable basis for the lawful activities of all residents of Iredell County regardless of the beliefs or affiliations of individuals or groups requesting their use. Use of the meeting room does not imply an endorsement of the beliefs, viewpoints, policies or affiliations of any group or organization by the Iredell County Public Library or the Board of County Commissioners of Iredell County.

POLICIES GOVERNING THE USE OF LIBRARY MEETING ROOMS

1 .Educational, civic, cultural and governmental groups may reserve the meeting room. All programs must be open to the general public. The meeting room may not be used for commercial purposes. No solicitation for commercial services may be offered. No admission or fees may be charged for any program. Donations or contributions by non-library sponsored groups may not be solicited or accepted.

2. An Application for Use of Library Meeting Rooms must be completed and filed with the library for each organization. An adult over age 18 must sign applications. Applications must be completed at least three days before the scheduled meeting. Provisional applications will be accepted by telephone, but a completed application must be returned to the library at least three days before the meeting.

3. Meeting rooms may not be booked more than six months in advance. Meeting rooms may not be reserved more often than four times per month. The library reserves the right to limit use of the meeting rooms if such use prevents other groups or organizations from using the rooms. Library programs receive first priority in scheduling programs.

4. Meeting room users should immediately notify the library of any cancellations. Failure to do so may result in suspension of meeting room privileges.

5. Meetings may not begin earlier than 9:15 a.m. or extend beyond 8:45 p.m. weekdays or beyond 5:45 p.m. Fridays and Saturdays . The room must be cleared and in order before library closing time.

6. The library does not provide personnel to assist in handling of exhibits and other materials needed by groups using the meeting room or in setting up chairs, tables, etc. for scheduled meetings. The library is not responsible for providing any information or publicity about scheduled meetings to the public. Signs, posters, flyers and other material promoting a meeting may not be placed in the library.

7. Programs and exhibits may not disrupt the use of the library by others. Persons attending any meeting or exhibit are subject to all library rules and regulations.

8. Library facilities must be left in a clean and orderly condition. All chairs, tables and other equipment must be returned to their original locations after the program. Users agree to pay the cost for repair of any damaged facilities. The library will not be responsible for any materials or equipment left in the building.

9. Light refreshments may be served on a limited basis. The organization is responsible for cleaning the room after the meeting and disposing of all trash and refuse.

10. Smoking is not permitted in the meeting room or in any part of the library.

11. Failure to comply with these regulations may result in the suspension of meeting room privileges for an organization.